Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to provide exceptional support to our executives and team members. This role offers flexible hours (20-25 hours/week) in a modern Manhattan office with competitive compensation and growth opportunities. Perfect for students or career changers seeking work-life balance in the heart of NYC.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Maintain organized digital and physical filing systems for records and documents
- Assist with onboarding processes including new hire setup and orientation materials
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Support departmental projects with data entry, research, and administrative tasks
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize tasks in a fast-paced environment
- Discretion handling confidential information and sensitive matters
- Proactive problem-solving approach with excellent time management