Job Description
Immediate opening for a dynamic Part-Time Administrative Assistant in Jacksonville, FL! Join our award-winning municipal team and contribute to efficient city operations. This role offers flexible hours (20-25 hrs/week) with competitive compensation and growth opportunities. Ideal for organized professionals seeking meaningful part-time work in public service.
We're seeking a detail-oriented individual to provide critical support across multiple departments. You'll be the backbone of our daily operations, ensuring seamless communication, accurate record-keeping, and exceptional constituent service. If you thrive in a fast-paced environment and want to make a tangible impact on your community, apply today!
Responsibilities
- Manage multi-line phone systems and direct inquiries to appropriate departments
- Process and maintain confidential records, permits, and departmental documentation
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Prepare correspondence, reports, and official communications using Microsoft Office Suite
- Assist with new employee onboarding and departmental training materials
- Order office supplies and manage inventory for departmental needs
- Support community outreach events and public service initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Basic knowledge of Jacksonville municipal processes (preferred)
- Valid Florida driver's license (required for occasional off-site duties)