Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our thriving community hub! We're seeking a highly organized professional to support daily operations with precision and warmth. This 20-hour/week role offers flexible scheduling and the opportunity to make tangible impacts while advancing your administrative career in Philadelphia's vibrant business district.
Responsibilities
- Manage multi-line phone systems and professionally greet visitors/clients
- Coordinate calendars, schedule appointments, and maintain meeting logistics
- Process incoming/outgoing correspondence and maintain digital filing systems
- Assist with event coordination and community outreach program administration
- Prepare accurate reports, spreadsheets, and presentation materials
- Order office supplies and maintain inventory control systems
- Support HR functions onboarding processes and employee records management
Qualifications
- Associates degree or equivalent administrative experience (2+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize in fast-paced environments
- Experience with office equipment (printers, scanners, phone systems)
- Detail-oriented with strong organizational and time-management abilities
- Positive attitude with excellent customer service orientation