Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our office operations! We're seeking a proactive professional to deliver exceptional support in a fast-paced municipal environment. This flexible role offers the perfect opportunity to leverage your organizational skills while contributing to meaningful community initiatives. Enjoy competitive compensation, a collaborative workplace culture, and the chance to make a tangible impact on Philadelphia residents.
Responsibilities
- Manage executive calendars, coordinate appointments, and handle travel arrangements
- Process incoming communications including emails, phone calls, and mail
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with data entry, record-keeping, and confidential document management
- Coordinate meetings, events, and logistics for departmental activities
- Provide frontline support to visitors and staff with exceptional customer service
Qualifications
- High school diploma or equivalent; associate's degree strongly preferred
- Minimum 2 years of administrative support or office experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional written and verbal communication abilities
- Strong attention to detail and accuracy in all documentation
- Ability to maintain confidentiality and exercise discretion
- Proactive problem-solving approach with collaborative mindset