Job Description
Join our dynamic team at Cityscape Professionals as a Part-Time Administrative Assistant and enjoy the flexibility of a schedule that works around your life. We're seeking a highly organized professional to support our Philadelphia office operations with precision and enthusiasm. This hybrid role offers a perfect blend of in-office and remote work, allowing you to maintain work-life balance while advancing your career in a supportive environment.
As a cornerstone of our administrative team, you'll be instrumental in ensuring seamless daily operations. We offer competitive compensation, professional development opportunities, and a collaborative workplace culture that values your contributions. If you're detail-oriented, tech-savvy, and thrive in flexible settings, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation
- Support department heads with data entry, expense reports, and budget tracking
- Coordinate office supplies inventory and vendor relationships
- Act as primary point of contact for visitors and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Minimum 2 years of administrative support experience
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Strong organizational skills with attention to detail
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Flexibility to work 20-25 hours per week with adaptable schedule