Job Description
Join our dynamic team in Oakland as a Part-Time Administrative Assistant! We're seeking a detail-oriented professional to support our operations with precise data management and administrative excellence. This flexible role offers 25-30 hours/week with competitive compensation and a collaborative work environment. Perfect for candidates seeking work-life balance while making a tangible impact.
Why You'll Love Working With Us:
• Modern Oakland office with free parking
• Comprehensive training on proprietary systems
• Opportunities for skill development and advancement
• Inclusive culture focused on work-life integration
Responsibilities
- Maintain accurate and timely data entry in CRM and ERP systems
- Process invoices, expense reports, and financial documentation
- Coordinate calendars, schedule meetings, and manage correspondence
- Prepare reports, presentations, and administrative documentation
- Support departmental projects with file organization and data analysis
- Assist with onboarding processes and new hire paperwork
- Manage office supplies inventory and vendor relationships
Qualifications
- Minimum 2 years experience in data entry or administrative roles
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven accuracy in data management with attention to detail
- Ability to type 55+ WPM with high error-free accuracy
- Strong organizational skills and time management abilities
- Excellent written and verbal communication skills
- Experience with QuickBooks or similar accounting software preferred
- Ability to work independently with minimal supervision