Job Description
CitySolutions SF is seeking a highly organized Part-Time Administrative Assistant to join our dynamic team in downtown San Francisco. This role offers flexible hours (20-25 hours/week) and the opportunity to contribute directly to our city's administrative excellence. Ideal candidates will thrive in fast-paced environments and possess exceptional data entry skills.
Our office culture values precision, collaboration, and community impact. You'll support vital municipal operations while gaining hands-on experience in local government administration. This position is perfect for detail-oriented professionals looking to make a tangible difference in San Francisco.
Responsibilities
- Accurately enter, update, and maintain confidential municipal records and databases
- Process and reconcile administrative documents with 99.9% data accuracy
- Manage digital filing systems and document lifecycle protocols
- Coordinate calendar management and scheduling for department heads
- Assist with procurement requests and vendor communication
- Generate routine reports using Excel and proprietary software
- Support cross-departmental projects with ad-hoc administrative tasks
Qualifications
- Minimum 2 years professional data entry experience with proven accuracy metrics
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to handle sensitive information with strict confidentiality standards
- Exceptional typing speed (60+ WPM) and 10-key proficiency
- Strong organizational skills with attention to detail
- Associate's degree or equivalent administrative certification
- Knowledge of municipal document management systems preferred