Job Description
We are seeking a highly organized and proactive Office Support Specialist to join our dynamic team. This is an immediate hire opportunity, perfect for a professional looking to make an impact in a fast-paced environment. While our primary hub is in Charlotte, NC, we are expanding our footprint and offer excellent relocation packages for candidates available to work from our Florida offices.
In this role, you will be the face of our company, ensuring seamless office operations and providing top-tier administrative support to our leadership team.
Responsibilities
- Front Desk Management: Greet and welcome visitors, manage incoming calls, and direct inquiries to the appropriate department in a professional manner.
- Administrative Coordination: Schedule meetings, manage calendars, and prepare meeting materials and agendas to ensure efficient workflow.
- Data Management: Maintain and update digital and physical records, including filing systems, databases, and employee files with 100% accuracy.
- Office Operations: Oversee office supply inventory, coordinate maintenance requests, and ensure a clean, organized, and safe work environment.
- Communication: Draft and proofread emails, memos, and reports; act as a liaison between departments and external stakeholders.
- Travel Coordination: Assist in booking travel arrangements, processing expense reports, and preparing itineraries for regional travel.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: 2+ years of experience in an administrative support, reception, or office management role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software is highly preferred.
- Communication: Exceptional verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively in a fast-paced setting.
- Flexibility: Willingness to support operations in both Charlotte, NC, and Florida locations as needed.