Job Description
We are seeking a dynamic and detail-oriented Office Manager to join our growing team in Virginia Beach, VA. As the operational backbone of Virginia Beach Maritime Solutions, you will be responsible for ensuring the office runs smoothly, efficiently, and professionally. This is an excellent opportunity for a proactive individual to make a significant impact on our company culture and daily productivity.
In this role, you will manage front desk operations, coordinate internal communications, and oversee administrative projects. If you have a knack for organization and a passion for supporting a thriving business, we encourage you to apply.
Responsibilities
- Operational Leadership: Oversee the day-to-day operations of the office, ensuring all administrative processes are efficient and effective.
- Vendor Management: Manage relationships with office vendors, including IT support, cleaning services, and office supply vendors, negotiating contracts when necessary.
- Reception & Guest Relations: Serve as the primary point of contact for visitors and clients, maintaining a welcoming and professional front desk environment.
- Event Coordination: Plan and coordinate company meetings, team-building events, and client luncheons, including catering and logistics.
- HR Support: Assist in onboarding new hires, updating employee records, and maintaining compliance with company policies.
- Finance & Admin: Prepare and review expense reports, invoices, and payroll documentation for accuracy.
Qualifications
- Experience: Minimum of 3-5 years of experience in an office management or administrative support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with project management or CRM software.
- Communication: Excellent verbal and written communication skills with the ability to interact with staff at all levels.
- Organization: Strong organizational skills with a keen eye for detail and the ability to multitask in a fast-paced environment.
- Education: High school diploma or GED required; Associate’s degree or business certification is a plus.
- Problem Solving: Ability to troubleshoot office issues independently and propose effective solutions.