Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Austin, Texas. We offer a competitive hourly rate with weekly pay and immediate opportunities for career growth. If you are a detail-oriented professional looking for a stable role with immediate start options, we want to hear from you.
In this role, you will be the face of our company, ensuring smooth daily operations and providing top-tier support to our management team.
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate department promptly.
- Data Entry & Administration: Maintain accurate digital and physical records, update databases, and prepare weekly reports.
- Scheduling: Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
- Mail & Distribution: Sort and distribute incoming mail, packages, and manage inter-office communications.
- Inventory Control: Monitor office supply levels and place orders to ensure the office remains fully stocked.
- Customer Support: Assist clients with inquiries via email and phone, resolving issues efficiently.
- File Management: Organize and archive documents in compliance with company policies.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: 1-2 years of experience in an office or administrative support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and QuickBooks or similar accounting software.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: Must be punctual, dependable, and able to work Monday through Friday, 9:00 AM - 5:00 PM.
- Adaptability: Ability to multitask in a fast-paced environment and handle confidential information with discretion.