Job Description
We're urgently seeking a dynamic Office Assistant to join our fast-paced team in San Jose! This full-time role offers a flexible schedule to support your work-life balance while ensuring our office operations run seamlessly. As a key member of our administrative team, you'll contribute to a vibrant, tech-driven environment where your organizational skills make a tangible impact. What's in it for you? Competitive compensation ($22-$28/hour), flexible scheduling options, and opportunities for professional growth within our innovative company culture.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Schedule and coordinate meetings, appointments, and travel arrangements for executive team
- Handle confidential data entry, filing, and document management with precision
- Serve as primary point of contact for visitors, vendors, and internal staff inquiries
- Assist with onboarding processes and new hire orientation preparation
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support special projects and ad-hoc administrative tasks as needed
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support or office assistant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Flexibility to adapt to changing schedules and deadlines
- Basic knowledge of office equipment (printers, scanners, phone systems)