Job Description
Join our dynamic team in San Jose as an Office Assistant! We're urgently seeking a proactive professional to provide critical administrative support in a fast-paced corporate environment. This immediate full-time opportunity offers competitive compensation and growth potential for the right candidate. If you thrive in collaborative settings and excel at multitasking, apply now to become an integral part of our operations team.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Process invoices, expense reports, and maintain financial records
- Organize office operations, including supply inventory and equipment maintenance
- Prepare, edit, and distribute professional correspondence and documents
- Support HR functions onboarding and employee records management
- Coordinate travel arrangements and logistical planning for staff
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize tasks effectively
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)