Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of New York City. If you are looking for an immediate opportunity to apply your administrative skills and contribute to a high-performance office environment, we want to meet you.
In this pivotal role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We pride ourselves on a modern, collaborative culture and are looking for a dedicated professional to help us maintain our standard of excellence.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage incoming calls, and direct inquiries to the appropriate departments.
- Administrative Support: Handle mail distribution, courier coordination, and the processing of incoming and outgoing packages.
- Scheduling & Coordination: Assist in scheduling meetings, booking conference rooms, and maintaining the executive calendar.
- Documentation: Prepare, format, and distribute internal memos, reports, and correspondence using Microsoft Office Suite.
- Inventory Management: Monitor office supply levels and place orders for necessary materials to ensure the office remains fully stocked.
- Data Entry: Maintain accurate digital and physical records, files, and databases.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Soft Skills: Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced New York environment.