Job Description
Join our dynamic team at Chicago Business Solutions Inc. as an Office Assistant and become the backbone of our thriving downtown operations. We're seeking a detail-oriented professional to manage daily office functions while supporting our cross-departmental success. This is an immediate opportunity to grow your career in a fast-paced corporate environment with competitive benefits and advancement pathways.
As a key member of our administrative team, you'll ensure seamless office operations while collaborating with executives across finance, HR, and client relations. Our ideal candidate thrives in multitasking environments and brings exceptional organizational skills to support our Chicago headquarters.
Responsibilities
- Manage office correspondence, filing systems, and digital document organization
- Coordinate executive calendars, meetings, and travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Procure and maintain office supplies, equipment, and vendor relationships
- Support onboarding processes for new hires and visitors
- Assist with basic bookkeeping, expense reports, and payroll documentation
- Implement office efficiency improvements under supervisor guidance
Qualifications
- Minimum 2 years office administration or administrative assistant experience
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in high-pressure environments
- Professional demeanor with client-facing experience
- Associate degree or relevant certification preferred
- Chicago residency required (for in-office presence)