Job Description
Join our dynamic team as an Office Assistant in San Jose, CA! We're seeking a highly organized professional with exceptional data entry skills to fill an immediate full-time position. As a key member of our administrative staff, you'll ensure seamless office operations while maintaining data integrity across multiple platforms. This is your chance to make an immediate impact in a fast-paced tech environment with competitive compensation and growth opportunities. Apply now and start your career with us today!
Responsibilities
- Perform accurate data entry into CRM, ERP, and custom databases with 99.5%+ accuracy
- Manage and digitize physical documents using scanning and indexing protocols
- Coordinate office logistics including scheduling, inventory management, and vendor communications
- Prepare executive correspondence, reports, and presentations using Microsoft Office Suite
- Process incoming/outgoing mail, shipments, and confidential documents
- Support departmental projects through data analysis and documentation support
- Maintain compliance with data security protocols and confidentiality standards
Qualifications
- Minimum 2 years verified data entry experience with 10,000+ keystrokes/hour
- Proficiency in Microsoft Office (Excel pivot tables, mail merge) and Google Workspace
- Detail-oriented with demonstrated ability to spot data discrepancies
- High school diploma required; associate's degree or certification preferred
- Ability to prioritize tasks in deadline-driven environments
- Professional written communication skills for client/vendor interactions
- Immediate availability to start within 48 hours of offer