Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our growing team in San Jose, CA. This is an immediate hire opportunity for a self-motivated individual looking to make an impact in a fast-paced administrative environment. You will play a crucial role in ensuring smooth office operations through efficient data entry and administrative support.
Why Join Us?
- Competitive hourly pay ($18 - $22/hour)
- Immediate start available
- Modern, collaborative work environment
Responsibilities
- Data Management: Accurately input, update, and maintain digital and physical records using various data entry software.
- Communication: Handle incoming phone calls, emails, and walk-in inquiries professionally and redirect them to the appropriate department.
- Administrative Support: Schedule appointments, manage calendars, and assist with meeting preparation and note-taking.
- Document Handling: Organize, file, and archive important documents to ensure easy retrieval and compliance with company standards.
- Office Operations: Monitor office supply inventory, place orders for necessary materials, and perform light cleaning or facility maintenance as needed.
- Reporting: Assist in preparing weekly or monthly reports using Microsoft Excel and other tools.
Qualifications
- Experience: Previous experience as an Office Assistant, Administrative Assistant, or in a data entry role is preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing: Fast and accurate typing speed (minimum 40 WPM) with high attention to detail.
- Organization: Strong organizational skills and the ability to prioritize multiple tasks effectively in a busy environment.
- Communication: Excellent verbal and written communication skills.
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.