Job Description
Join the Apex Operations Team in the Heart of San Francisco!
We are seeking a proactive and detail-oriented Office Assistant to join our growing team immediately. If you thrive in a fast-paced environment and possess excellent organizational skills, we want to hear from you.
As an Office Assistant, you will be the face of our operations, ensuring our daily workflows run smoothly and efficiently. You will play a crucial role in supporting our management team with administrative tasks, front desk management, and project coordination.
Responsibilities
- General Administration: Manage incoming emails, phone calls, and mail, ensuring professional and timely responses.
- Meeting Coordination: Schedule and organize meetings, prepare agendas, and coordinate conference room bookings.
- Document Management: Handle data entry, filing, scanning, and maintaining accurate digital and physical records.
- Inventory Control: Monitor office supply levels, place orders, and manage petty cash.
- Guest Relations: Greet visitors, handle check-ins, and provide directions or assistance as needed.
- Event Support: Assist in planning and executing company events and team building activities.
Qualifications
- Education: High school diploma or GED required; Associate's degree or relevant administrative certification is a plus.
- Experience: Proven experience in an office administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail with the ability to prioritize multiple tasks effectively.
- Software: Familiarity with CRM software or project management tools is preferred.