Job Description
We are seeking a seasoned Executive Assistant to provide high-level support to our C-Suite executives in a fast-paced, prestigious Manhattan environment. This is an immediate opening for a proactive professional who thrives under pressure and possesses impeccable organizational skills.
About the Role
The ideal candidate will serve as the ultimate gatekeeper, managing complex calendars, coordinating high-profile travel, and ensuring seamless communication across the organization. You will play a critical role in ensuring our executives operate at peak efficiency.
Responsibilities
- Calendar Management: Manage and prioritize a complex executive calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Travel Coordination: Plan and book domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, filtering and escalating communications effectively.
- Meeting Support: Prepare detailed agendas, take minutes, and create presentation materials for board meetings and executive briefings.
- Project Coordination: Assist in the planning and execution of corporate events, off-sites, and team gatherings.
- Administrative Oversight: Oversee expense reporting, file management, and general office administration to ensure executive efficiency.
Qualifications
- Experience: 5+ years of experience supporting C-level executives in a corporate or legal environment.
- Tools: Proficiency in Microsoft Office Suite, Google Workspace, and CRM software (e.g., Salesforce, HubSpot).
- Communication: Exceptional written and verbal communication skills with a polished professional demeanor.
- Discretion: Ability to handle sensitive information with the highest level of confidentiality and integrity.
- Adaptability: Demonstrate the ability to work independently, prioritize tasks under pressure, and adapt to changing priorities.
- Organization: Meticulous attention to detail with strong organizational and time-management skills.