Job Description
Join a thriving team at Apex Solutions Group as our new Office Assistant. We are looking for a detail-oriented and energetic individual to support our daily operations in our bustling New York City headquarters. This is an immediate hire opportunity for someone ready to make an impact.
In this role, you will be the face of our office, ensuring smooth communication and efficient administrative processes. We offer a collaborative environment, competitive benefits, and a clear path for growth.
Responsibilities
- Reception Duties: Manage the front desk, including greeting visitors, answering multi-line phones, and directing inquiries to the appropriate personnel.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence with a high degree of accuracy.
- Office Administration: Maintain office supplies inventory, coordinate with vendors for repairs, and ensure the workspace remains organized and professional.
- Scheduling & Coordination: Manage calendars for executive staff, book conference rooms, and prepare meeting materials and agendas.
- Data Entry: Input and update customer and company information into databases and CRM systems efficiently.
- Travel Coordination: Assist in booking travel arrangements, including flights, hotels, and ground transportation for staff.
- General Support: Perform other ad-hoc administrative tasks as needed to support the team's success.
Qualifications
- Experience: Minimum of 1-2 years of experience in an office administration or reception role.
- Education: High school diploma or GED required; Associate’s degree or relevant business certificate preferred.
- Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Communication Skills: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Interpersonal Skills: Ability to interact professionally with clients, vendors, and colleagues at all levels.
- Reliability: Punctual, dependable, and able to work full-time hours as required.