Job Description
Are you a highly organized professional ready to make an immediate impact?
Apex Corporate Solutions is seeking a dedicated Office Assistant to join our dynamic team in the heart of New York City. We pride ourselves on providing top-tier administrative support to our diverse clientele, and we are looking for someone who thrives in a fast-paced environment.
In this role, you will be the face of our company, ensuring smooth daily operations and providing exceptional service to both clients and staff. If you are looking for a stable, rewarding position with immediate start opportunities, we want to hear from you.
Why Join Us?
- Immediate Start: Onboarding begins within 48 hours of selection.
- Competitive Pay: Salary commensurate with experience, plus performance bonuses.
- Modern Environment: Work in a state-of-the-art facility in Midtown Manhattan.
- Growth Opportunities: Clear pathway to senior administrative roles.
Don't miss this chance to advance your career with a leading firm in New York.
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phones, and routing calls efficiently.
- Handle incoming and outgoing mail, packages, and courier services with strict confidentiality.
- Coordinate and schedule meetings, ensuring all necessary materials and technology are prepared in advance.
- Perform general clerical duties such as data entry, filing, and maintaining digital and physical filing systems.
- Assist in inventory management for office supplies and equipment to ensure optimal stock levels.
- Provide administrative support to department heads, including expense reporting and calendar management.
- Assist in the planning and execution of company events and team building activities.
Qualifications
- High school diploma or GED required; Associate's degree or certification in Office Administration is a plus.
- Proven experience (1-2 years) as an Office Assistant, Receptionist, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a busy environment.
- Attention to detail and ability to maintain accurate records and documentation.
- Must be reliable, punctual, and able to work independently with minimal supervision.