Job Description
Join our dynamic team as an Office Assistant in the heart of San Francisco! We're seeking a detail-oriented professional to support daily operations with energy and precision. This immediate hire opportunity offers competitive compensation and a collaborative environment where your administrative skills will shine. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our mission-driven organization.
Responsibilities
- Manage incoming communications including calls, emails, and mail with professionalism
- Coordinate calendars, schedule appointments, and arrange travel logistics
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation materials
- Process expense reports and vendor invoices with accuracy
- Support event planning and meeting coordination for 10-50 attendees
- Order office supplies and manage inventory control systems
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Experience with calendar management software (e.g., Calendly)
- Proactive problem-solving approach and adaptability
- High school diploma or equivalent required