Job Description
We are looking for a detail-oriented and proactive Office Assistant to join our dynamic team in Philadelphia, PA. This is an immediate hire opportunity for a motivated professional ready to make an impact in a fast-paced corporate environment.
As a key member of our administrative team, you will ensure the smooth operation of our daily activities. We pride ourselves on a supportive culture that values growth and efficiency. If you have a strong work ethic and excellent organizational skills, we want to hear from you.
Responsibilities
- Greet and welcome visitors with a professional and friendly demeanor, managing the reception area efficiently.
- Manage incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel.
- Perform accurate data entry, filing, and maintain organized digital and physical records.
- Coordinate internal and external meetings, including scheduling, preparing materials, and setting up conference rooms.
- Assist in procurement of office supplies and manage inventory levels.
- Provide general administrative support to management and staff as needed.
Qualifications
- High school diploma or equivalent required; Associate degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional phone manner.
- Ability to multitask, prioritize tasks, and meet deadlines in a busy office setting.
- Reliable transportation is a plus.