Job Description
Join our dynamic team at Jacksonville Business Hub as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our daily operations in a fast-paced corporate environment. This is an urgent opening for candidates ready to start within 1-2 weeks. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace in Jacksonville's vibrant downtown.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential reports, presentations, and documents
- Oversee office inventory, supply management, and vendor relationships
- Coordinate travel arrangements and expense reports for leadership team
- Support onboarding processes for new hires and maintain HR documentation
- Assist with event planning and meeting coordination for internal/external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines effectively
- Discretion in handling confidential information and sensitive matters
- Associates degree or relevant certification preferred