Job Description
Join our dynamic team as an Office Assistant with unparalleled schedule flexibility! At Innovate Solutions Group, we value work-life balance while delivering exceptional administrative support. This full-time role offers hybrid work options (3 days office/2 days remote) with core hours of 10 AM - 3 PM, allowing you to structure your day around personal commitments. You'll be the backbone of our operations, ensuring seamless office functions while working alongside industry leaders in a collaborative environment.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting coordination with precision
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain digital and physical filing systems for 150+ client documents
- Process invoices, expense reports, and payroll documentation accurately
- Coordinate office events, catering, and supply inventory management
- Support onboarding processes for new hires with HR collaboration
- Utilize Microsoft Office Suite and proprietary CRM tools for data management
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in MS Office (Outlook, Excel, Word) and scheduling software
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Flexibility to adjust work hours with 48-hour notice
- Associate degree or equivalent certification preferred