Job Description
Join our dynamic team at Phoenix Business Solutions as a full-time Office Assistant! We're seeking a detail-oriented professional to support our daily operations with exceptional organizational skills and data entry expertise. This role is perfect for someone who thrives in a fast-paced environment and values precision in every task. Enjoy competitive benefits, career growth opportunities, and a collaborative workplace culture in the heart of Phoenix.
Responsibilities
- Perform accurate and efficient data entry into company databases and CRM systems
- Manage office supplies inventory and coordinate procurement processes
- Handle incoming/outgoing communications including calls, emails, and mail
- Prepare and distribute confidential documents, reports, and correspondence
- Schedule meetings and maintain executive calendars using Outlook
- Assist with onboarding new hires and training administrative procedures
- Support accounting department with invoice processing and expense tracking
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong attention to detail with error-free data management capabilities
- Associate's degree in Business Administration or related field preferred
- Experience with QuickBooks or similar accounting software
- Ability to maintain confidentiality and handle sensitive information
- Exceptional time management skills with ability to prioritize competing tasks