Job Description
Are you a highly organized professional seeking a stable, full-time position with the flexibility you need? Apex Administrative Services is looking for a dedicated Office Assistant to join our growing team in Chicago, Illinois.
We pride ourselves on maintaining a premium work environment where efficiency meets support. In this role, you will be the backbone of our daily operations, ensuring our executive team and clients receive top-tier administrative support. We value reliability, attention to detail, and the ability to adapt to a flexible schedule.
Why Join Us?
- Competitive full-time salary and benefits package.
- Flexible scheduling options to accommodate your lifestyle.
- Professional development and growth opportunities.
- Collaborative and modern office culture.
Take the next step in your career with a company that values your contribution.
Responsibilities
- Manage and organize incoming correspondence, including emails and phone calls, with a professional and courteous tone.
- Assist in scheduling meetings, managing calendars, and coordinating travel arrangements.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Prepare reports, presentations, and documents using Microsoft Office Suite and Google Workspace.
- Handle basic accounting tasks, such as expense reports and invoice processing, as needed.
- Act as the first point of contact for visitors and vendors, ensuring a welcoming office environment.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience (1-3 years) in a general office or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong time management skills with the ability to multitask in a fast-paced environment.
- Must be detail-oriented and possess a professional demeanor.