Job Description
Are you an organized professional seeking a flexible schedule with an immediate start? Apex Administrative Solutions is currently seeking a dedicated Office Assistant to join our growing team in Austin, Texas. We pride ourselves on delivering top-tier administrative support, and we are looking for a self-motivated individual who thrives in a dynamic environment.
This role is perfect for candidates looking for work-life balance without sacrificing professional growth. While based in Austin, our operations support clients in Washington DC and across the nation, offering a unique opportunity to work in a hybrid-friendly environment.
Why Join Us?
- Flexible Scheduling: Choose your shifts to fit your lifestyle.
- Immediate Hiring: Onboard and start contributing within days.
- Professional Development: Training on industry-leading software and protocols.
Apply today to take control of your career with a company that values your time and talent.
Responsibilities
- Manage incoming communications, including phone calls, emails, and correspondence, with a professional and courteous demeanor.
- Perform general clerical duties such as filing, data entry, and maintaining organized digital and physical records.
- Schedule appointments and manage calendars for department managers to ensure efficient time management.
- Prepare meeting agendas, take minutes, and distribute action items to relevant stakeholders.
- Assist in the coordination of office events and team building activities.
- Maintain office supplies inventory and place orders as needed to ensure seamless operations.
- Handle sensitive information with the highest level of confidentiality and integrity.
Qualifications
- High school diploma or equivalent required; associate degree or business certification is a plus.
- Proven experience as an Office Assistant, Administrative Assistant, or in a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently and as part of a collaborative team.
- Must be available for flexible hours, including occasional evenings or weekends if required.