Job Description
Join our dynamic team as an Office Assistant at Capital Solutions Group, where flexibility meets excellence! We're seeking a highly organized professional to support our fast-paced operations with a customizable schedule. This immediate hire opportunity offers competitive compensation and the chance to thrive in a collaborative environment. If you're a detail-oriented multitasker ready to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, appointments, and travel arrangements with precision
- Coordinate office operations including supply inventory, equipment maintenance, and facility management
- Process incoming communications (calls, emails, mail) and route appropriately
- Prepare and distribute confidential documents, reports, and correspondence
- Support team coordination through meeting logistics, minute-taking, and follow-up tasks
- Implement organizational systems for digital and physical file management
- Act as primary liaison for visitors and clients with professional etiquette
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office support or administrative coordination role
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management with ability to prioritize competing tasks
- Discretion with confidential information and sensitive data handling
- Proven adaptability to changing priorities and flexible work arrangements
- Strong written/verbal communication skills with polished professionalism