Job Description
Are you looking to kickstart your career in a fast-paced, professional environment? Apex Office Solutions is currently seeking a motivated Office Assistant and Data Entry Clerk to join our growing team in New York City. This is an entry-level position perfect for individuals with a strong attention to detail who are eager to learn and grow within the administrative field. We offer comprehensive training and a supportive culture that values accuracy and efficiency.
Why Join Us?
- Competitive hourly wage with opportunities for advancement.
- Comprehensive on-the-job training for all new hires.
- A collaborative and professional office environment in Midtown Manhattan.
- Access to modern office equipment and resources.
If you are a self-starter ready to manage administrative tasks, we want to hear from you.
Responsibilities
- Data Management: Accurately input and update information into our databases, spreadsheets, and CRM systems with a high degree of precision.
- Administrative Support: Manage incoming emails, answer phone calls, and direct inquiries to the appropriate departments in a professional manner.
- Filing & Organization: Maintain both physical and digital filing systems, ensuring documents are organized, labeled, and easily retrievable.
- Document Preparation: Prepare correspondence, reports, presentations, and contracts using Microsoft Office Suite.
- Inventory Control: Assist in monitoring office supplies inventory and placing orders as needed to ensure smooth operations.
- Scheduling: Support the management team with calendar management, meeting scheduling, and travel arrangements.
- General Office Tasks: Perform miscellaneous clerical duties to support the daily operations of the office, including photocopying and scanning.
Qualifications
- Education: High school diploma or equivalent (GED) required.
- Experience: No prior professional experience required; however, familiarity with basic computer operations is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing: Must possess strong typing skills (minimum 35 WPM) and excellent attention to detail.
- Communication: Excellent written and verbal communication skills in English.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.
- Adaptability: Ability to multitask and prioritize tasks effectively in a busy office setting.