Job Description
Join our dynamic team as a Part-Time Office Assistant at Urban Business Solutions! We're seeking a highly organized professional to support our fast-paced operations in the heart of Los Angeles. This flexible schedule position (20-25 hours/week) offers remote work options with 2 in-office days weekly. Enjoy competitive compensation, growth opportunities, and a collaborative environment where your administrative expertise truly makes an impact. Perfect for students, parents, or career changers seeking work-life balance without compromising on professional development.
Responsibilities
- Manage daily office operations including scheduling, mail processing, and supply inventory
- Coordinate calendars, meetings, and travel arrangements for 5+ executives
- Prepare and distribute professional correspondence, reports, and presentations
- Handle confidential data entry and record-keeping with 99% accuracy
- Act as primary point of contact for clients and vendors via phone/email
- Assist with onboarding new hires and maintain HR documentation
- Support event coordination and office maintenance initiatives
Qualifications
- Minimum 2 years administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written/verbal communication skills and attention to detail
- Ability to multitask and prioritize in deadline-driven environments
- Professional demeanor with strong problem-solving abilities
- High school diploma required; Associate's degree preferred
- Experience with scheduling tools (Calendly, Doodle) and CRM systems
- Valid driver's license and reliable transportation