Job Description
Join our vibrant San Diego team at Pacific Business Solutions as an Office Assistant and become the backbone of our dynamic workplace! We're seeking a detail-oriented professional to ensure seamless office operations while supporting our growing client base. This role offers competitive compensation, comprehensive benefits, and opportunities for career advancement in one of America's most desirable cities. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange business travel for executives
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare and distribute correspondence, reports, and confidential documents
- Support HR functions including onboarding coordination and benefits administration
- Collaborate with department heads to optimize workflow efficiency
- Maintain organized filing systems (digital and physical) for compliance
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years experience in administrative or office support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong verbal/written communication and interpersonal abilities
- Proven problem-solving skills and ability to prioritize tasks
- Knowledge of office equipment (copiers, scanners, phone systems)
- Valid California driver's license (for occasional errands)