Job Description
Join our dynamic team at City Center Solutions as an Office Assistant and become the backbone of our Philadelphia operations! We're seeking a highly organized professional to ensure seamless daily office functions while supporting our growing team in a collaborative, fast-paced environment. This role offers competitive compensation, comprehensive benefits, and clear pathways for career advancement in Philadelphia's thriving business district.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team members
- Maintain organized digital and physical filing systems with strict attention to confidentiality
- Procure, inventory, and distribute office supplies while managing vendor relationships
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support event coordination for client meetings and company functions
- Perform basic bookkeeping tasks including invoice processing and expense reporting
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data management and document handling
- Ability to maintain confidentiality and exercise professional discretion