Job Description
Join our dynamic team in Chicago's vibrant Loop district as an Office Assistant at Urban Innovations Group. We're seeking a detail-oriented professional to support our daily operations with exceptional organizational skills. This role offers competitive compensation, comprehensive benefits, and growth opportunities within a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate office supplies inventory, procurement, and vendor relationships
- Support scheduling, calendar management, and meeting coordination for executives
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes, new hire setup, and office orientation
- Prepare and distribute correspondence, reports, and confidential documents
- Support cross-departmental projects with data entry and documentation
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associates degree in business administration or related field preferred
- Ability to lift 15 lbs and stand for extended periods