Job Description
Join our dynamic team as an Office Assistant at Metro Business Solutions! We're seeking a proactive professional to support daily operations in our Philadelphia headquarters. This immediate hire opportunity offers career growth in a collaborative environment where your organizational skills will directly impact our success. If you thrive in fast-paced settings and excel at multitasking, this is your chance to make an immediate impact while developing valuable administrative expertise.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems ensuring accurate record-keeping
- Process invoices, expense reports, and purchase orders with attention to financial accuracy
- Coordinate office events, travel arrangements, and vendor communications
- Support onboarding processes for new hires and office equipment management
- Prepare confidential documents, reports, and presentations using MS Office Suite
Qualifications
- Minimum 2 years of office administration or executive support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Attention to detail with high level of accuracy in data entry and document handling
- Proactive problem-solving approach with adaptability to changing priorities
- Professional demeanor with ability to maintain confidentiality
- Associate's degree or equivalent certification preferred