Job Description
Join our dynamic team as a Full-Time Office Assistant in Phoenix, AZ! We're seeking a highly organized professional to ensure seamless office operations while enjoying a flexible schedule. This hybrid role combines in-office support with remote work options, offering work-life balance in a collaborative environment. You'll be the backbone of our administrative team, supporting executives and colleagues with exceptional service.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications (phone, email, in-person) with professionalism and efficiency
- Maintain filing systems and digital records for optimal document retrieval
- Process invoices, expense reports, and purchase orders accurately
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes including new hire paperwork and orientation
- Assist with event planning and meeting preparation for up to 50 attendees
Qualifications
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with office management software (e.g., Asana, Trello)
- Flexibility to adapt to changing priorities and schedules