Job Description
Join our vibrant San Diego team as a key Office Assistant! We're seeking a highly organized professional to ensure seamless daily operations for our growing business. This hybrid role blends in-office support with remote flexibility, offering competitive benefits and career growth opportunities. If you thrive in dynamic environments and excel at multitasking, apply today to become the backbone of our office!
Responsibilities
- Manage incoming communications (calls, emails, mail) with exceptional professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies and manage vendor relationships
- Support onboarding processes for new team members
- Assist with basic bookkeeping tasks and expense report processing
- Collaborate with departments on special projects and events
Qualifications
- 3+ years of office administration experience in San Diego
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Associate degree or relevant certification preferred
- Experience with scheduling software (e.g., Calendly)
- Proactive problem-solving mindset