Job Description
Join our dynamic team as a Night Shift Office Assistant in downtown Chicago! We're seeking a highly organized professional to ensure seamless operations during evening hours. This immediate hire opportunity offers competitive compensation, flexible scheduling, and growth potential within a supportive environment. If you thrive in fast-paced settings and excel at multitasking, apply today to become an essential part of our administrative backbone.
Responsibilities
- Manage incoming communications (calls, emails, correspondence) during night shift hours
- Coordinate office logistics including supply inventory, equipment maintenance, and document management
- Support data entry tasks with 99% accuracy using Microsoft Office Suite
- Assist with scheduling, calendar management, and travel arrangements for executive team
- Handle confidential information with discretion and maintain HIPAA/GDPR compliance
- Prepare daily activity reports and operational summaries for morning handover
- Collaborate with cross-functional teams to ensure continuity of services
Qualifications
- Minimum 2 years administrative support experience with night shift availability
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage competing priorities
- Valid Illinois driver's license (for occasional off-site errands)
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (Calendly, Doodle) and document management systems