Job Description
We are seeking a detail-oriented and reliable Night Shift Office Assistant to join our growing team in the heart of Chicago. If you thrive in a quiet environment and enjoy ensuring smooth operations during the evening hours, this is the perfect opportunity for you.
As a key member of our administrative staff, you will support our 24/7 operations, ensuring our clients receive top-tier service even when the office is quiet. We offer a competitive pay structure, comprehensive benefits, and a collaborative work culture.
Responsibilities
- Front Desk Management: Monitor the reception area and manage incoming calls and emails during night hours.
- Data Entry: Accurately process invoices, reports, and customer information into our management systems.
- Document Control: Organize, file, and maintain physical and digital records to ensure easy retrieval.
- Facilities Oversight: Conduct security checks, manage lighting, and ensure the office environment is safe and secure.
- Inventory Management: Replenish office supplies and manage stock levels for the break room and operations.
- Customer Support: Assist walk-in clients or respond to urgent inquiries via phone or email.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 1 year of experience in an office or administrative setting.
- Availability: Must be available to work rotating night shifts (e.g., 11:00 PM – 7:00 AM).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Communication: Strong verbal and written communication skills with a professional demeanor.
- Reliability: Punctual and dependable with the ability to work independently with minimal supervision.