Job Description
Join our dynamic team as a Night Shift Office Assistant at Metro Administrative Solutions. This critical overnight role ensures seamless office operations while our daytime colleagues rest. You'll be the backbone of our Boston financial district office, providing essential administrative support during high-stakes business hours. We offer competitive compensation, comprehensive benefits, and a collaborative environment that values your contributions.
Our ideal candidate thrives in fast-paced settings, demonstrates exceptional organizational skills, and takes pride in maintaining a professional office environment. This position requires reliability, attention to detail, and the ability to work independently during overnight shifts.
Responsibilities
- Manage incoming communications including calls, emails, and digital correspondence during overnight hours
- Process and distribute incoming mail, packages, and documents with precision
- Maintain office inventory, ordering supplies, and ensuring equipment functionality
- Prepare confidential reports and documents using Microsoft Office Suite
- Coordinate with global teams across time zones to support urgent operational needs
- Oversee security protocols and access control for the office premises
- Support facilities management through vendor coordination and maintenance requests
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in high-pressure situations
- Strong attention to detail and accuracy in document processing
- Ability to work independently with minimal overnight supervision
- Valid Massachusetts driver's license preferred for errand runs
- Flexibility to adapt to changing priorities during off-peak hours