Job Description
Are you a highly organized professional seeking a stable and rewarding position in the heart of Miami? Horizon Support Services is currently looking for a dedicated Night Shift Administrative Assistant to join our dynamic corporate team. In this role, you will play a crucial part in maintaining our operational efficiency during the evening hours.
We offer a competitive salary, comprehensive benefits package, and a quiet work environment perfect for focused productivity. If you excel in a self-directed setting and possess exceptional organizational skills, we want to hear from you.
Responsibilities
- Manage Communications: Handle incoming emails, phone calls, and correspondence with professionalism and accuracy.
- Data Management: Perform high-speed data entry and maintain accurate digital and physical filing systems.
- Scheduling: Manage calendars, schedule meetings, and coordinate appointments for senior management.
- Reporting: Prepare daily reports, invoices, and expense summaries for review.
- Office Operations: Oversee inventory management, process outgoing mail, and ensure the workspace is organized and secure.
- Vendor Coordination: Assist with basic vendor communications and procurement orders.
- Support Functions: Provide general administrative support to ensure smooth night-shift operations.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or office support role.
- Availability: Must be available to work the night shift (e.g., 6:00 PM - 2:00 AM or 7:00 PM - 3:00 AM).
- Software Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills in English.
- Attention to Detail: Strong ability to spot errors and maintain high-quality standards.
- Reliability: Proven track record of punctuality and dependability.
- Education: High school diploma or GED required; Associate’s degree preferred.