Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of New York City! This flexible schedule role offers the perfect work-life balance for night owls while supporting our operations during critical evening hours. We're seeking a highly organized professional to ensure seamless office functions while maintaining our commitment to excellence.
Enjoy competitive compensation, comprehensive benefits, and a supportive environment where your contributions make a tangible impact. This position is ideal for candidates who thrive in nighttime settings and value autonomy within a structured framework.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate calendar scheduling, meeting logistics, and travel arrangements across departments
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process payroll, expense reports, and invoices with meticulous attention to detail
- Support cross-functional teams with data entry, report generation, and document preparation
- Act as primary point of contact for emergency after-hours inquiries and escalations
- Prepare daily operational reports and briefings for morning management team
Qualifications
- Minimum 2 years of administrative experience with night shift or flexible schedule preference
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- High level of discretion and adherence to confidentiality standards
- Ability to work independently with minimal supervision
- Associate's degree or equivalent combination of education and experience
- Experience with office management software (e.g., SAP, Oracle) preferred