Job Description
We're seeking a dedicated Night Shift Administrative Assistant to join our dynamic Austin team. This pivotal role ensures seamless office operations during evening hours, supporting our mission to deliver exceptional client service. You'll be the backbone of our night operations, maintaining critical workflows while the city sleeps. If you thrive in structured environments and excel at multitasking, this is your opportunity to shine in a supportive, growth-oriented culture.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift
- Coordinate complex scheduling for cross-departmental teams and resources
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process payroll, expense reports, and vendor invoices with precision
- Support event logistics and meeting preparations for next-day operations
- Collaborate with remote teams via digital communication platforms
- Implement office safety protocols during overnight hours
Qualifications
- 3+ years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal supervision
- Strong problem-solving and time management abilities
- Professional communication skills (written and verbal)
- Flexibility to adapt to changing priorities during night operations
- High school diploma or equivalent; associate degree preferred