Job Description
Are you an organized professional seeking a stable, rewarding role with the flexibility of a night shift schedule? Apex Operations Group is currently seeking a detail-oriented Administrative Assistant to support our dynamic corporate office in Austin, TX. This is an excellent opportunity for individuals who thrive in a quiet, efficient environment and want to play a pivotal role in our daily operations.
We pride ourselves on providing top-tier office support and are looking for a candidate who can hit the ground running. If you have a knack for organization and excel at multitasking, we want to hear from you.
Why Join Us?
- Night Shift Flexibility: Enjoy a predictable schedule that allows you to manage your daytime commitments.
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Opportunities: A pathway for professional development within a growing organization.
Responsibilities
- Manage and prioritize incoming communications, including email, phone calls, and internal messages, ensuring a professional response time.
- Perform accurate data entry, document filing, and record maintenance for both digital and physical archives.
- Coordinate schedules, book meeting rooms, and prepare materials for executive leadership meetings held during the night shift.
- Assist with general office logistics, including inventory management of supplies and light facility maintenance coordination.
- Process invoices and expense reports, verifying accuracy before submission to the finance department.
- Maintain a secure and organized workspace, adhering to all company safety and security protocols.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Proven experience (1-2 years) as an Administrative Assistant, preferably in a night-shift or support capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with the ability to interact professionally with all levels of staff.
- Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM) and weekends as required.
- Exceptional attention to detail and problem-solving abilities in a fast-paced environment.