Job Description
Join our dynamic Austin team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This premium opportunity offers competitive compensation, comprehensive benefits, and career growth in a fast-paced environment. We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills during evening hours. If you thrive in after-hours settings and excel at managing complex workflows, this role is your gateway to professional excellence.
Responsibilities
- Manage executive calendars and coordinate complex multi-departmental scheduling across time zones
- Process high-volume financial transactions and reconcile accounts with 99.9% accuracy
- Compose confidential communications and prepare executive-level presentations
- Oversee office inventory procurement and vendor relationship management
- Implement digital filing systems ensuring HIPAA/GDPR compliance
- Coordinate virtual meetings and provide real-time technical support for hybrid teams
- Act as primary point of contact for after-hours client escalations
Qualifications
- 3+ years administrative experience in 24/7 operations or healthcare/legal sectors
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Notable experience with Salesforce and QuickBooks
- Exceptional written and verbal communication skills
- Ability to maintain composure during high-pressure situations
- Proven track record of managing confidential information
- Flexibility to work nights (10 PM - 6 AM) with rotating weekends
- Associate degree in Business Administration or related field