Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Jacksonville, FL! We're seeking a detail-oriented professional to support our 24/7 operations with exceptional organizational skills and a proactive approach. This role offers competitive pay, comprehensive benefits, and opportunities for career advancement in a supportive environment. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our administrative backbone.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Coordinate complex scheduling and calendar management for multi-departmental teams
- Process confidential documents with strict attention to compliance protocols
- Provide comprehensive administrative support to executive leadership and operational staff
- Maintain accurate digital and physical filing systems with version control
- Assist with onboarding processes and new hire documentation
- Prepare detailed reports and presentations using MS Office Suite
- Act as primary point of contact for overnight client/vendor communications
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision during night shifts
- Strong problem-solving abilities and attention to detail
- Knowledge of basic bookkeeping principles preferred
- Flexibility to adapt to changing priorities and deadlines
- High school diploma or equivalent; associate's degree preferred