Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Group in Miami. This critical role ensures seamless office operations during evening hours, supporting executives across multiple departments. We offer competitive compensation, comprehensive benefits, and a supportive environment for career growth. If you're a detail-oriented professional seeking a flexible schedule while making a tangible impact, this opportunity is tailored for you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Process confidential documents, maintain digital filing systems, and ensure data security compliance
- Screen communications, prioritize inquiries, and resolve administrative issues independently
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate international travel arrangements and expense report processing
- Oversee office supply inventory and vendor relationship management
- Provide backup support for day-shift administrative functions as needed
Qualifications
- Minimum 3 years administrative experience in fast-paced corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with calendar management and travel booking systems
- Ability to work independently with minimal supervision during night shifts
- Preferred certification in Office Administration or related field
- Proficiency in bilingual communication (English/Spanish)