Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Citywide Solutions Inc. in the heart of Austin, TX. This full-time role offers competitive compensation with a shift differential for overnight hours, comprehensive benefits, and opportunities for career growth. You'll be the backbone of our operations, ensuring seamless office functions while our day team rests. If you're a detail-oriented professional seeking a stable career with unique scheduling flexibility, this role is your perfect match.
Responsibilities
- Manage incoming communications, including calls, emails, and correspondence
- Coordinate calendars, scheduling, and meeting logistics for executive team
- Maintain accurate digital and physical filing systems
- Process payroll, expense reports, and vendor invoices with precision
- Provide comprehensive office support during overnight hours
- Collaborate with remote teams across multiple time zones
- Assist with special projects and data analysis as needed
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time management skills
- Ability to work independently with minimal supervision
- Strong attention to detail and accuracy in all tasks
- Experience with office management software (e.g., Asana, Trello)
- Valid Texas driver's license (required for occasional errands)