Job Description
Join Oakland's dynamic city team as a Night Shift Administrative Assistant! This critical role supports our 24/7 operations by providing essential office support during evening hours. You'll be the backbone of our night operations, ensuring seamless administrative functions while maintaining the highest standards of professionalism and confidentiality. Ideal for organized individuals who thrive in quiet environments and value work-life balance with daytime availability. Enjoy competitive pay, comprehensive benefits, and the opportunity to serve Oakland's diverse community.
Responsibilities
- Manage incoming communications and correspondence during night shift hours
- Process and maintain accurate departmental records and databases
- Coordinate scheduling and logistics for night operations and meetings
- Prepare and distribute reports, documents, and confidential materials
- Provide frontline administrative support to multiple departments
- Monitor office equipment and coordinate maintenance requests
- Handle sensitive information with strict confidentiality protocols
- Support cross-functional projects and special assignments as needed
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational and time-management abilities
- Detail-oriented with high accuracy in data handling
- Flexibility to adapt to changing priorities and deadlines