Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Louisville, KY! This flexible schedule role offers the perfect blend of structure and autonomy, supporting critical operations after hours. We're seeking a detail-oriented professional to ensure seamless administrative workflows while our day team rests. Enjoy competitive pay, comprehensive benefits, and a supportive work environment that values work-life balance. If you thrive in nighttime settings and excel at multitasking, this is your opportunity to shine in a vital support role.
Responsibilities
- Manage incoming communications and prioritize urgent after-hours requests
- Coordinate scheduling, travel arrangements, and meeting logistics for remote teams
- Maintain accurate digital records using Microsoft Office Suite and proprietary software
- Process invoices, expense reports, and financial documentation with precision
- Act as primary point of contact for overnight vendor deliveries and facility issues
- Prepare daily operational summaries for morning team handover
- Support HR functions including onboarding documentation and compliance checks
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace
- Exceptional time management and ability to work independently
- Strong written and verbal communication skills
- Experience with ERP or CRM systems preferred
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities during night shift
- High school diploma or equivalent required; Associate's degree preferred