Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Long Beach, CA! We're seeking a detail-oriented professional to support our 24/7 operations with exceptional organizational skills. This flexible-schedule role offers competitive compensation and growth opportunities in a thriving coastal city. If you thrive in nighttime environments and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage incoming communications, including calls, emails, and digital correspondence
- Coordinate scheduling, appointments, and meeting logistics for executive teams
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare reports, presentations, and documentation using Microsoft Office Suite
- Support payroll processing and expense reporting for night shift staff
- Assist with onboarding and training for new night shift personnel
- Monitor inventory and office supply replenishment for after-hours operations
Qualifications
- Minimum 2 years administrative or clerical experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven ability to work independently with minimal supervision
- Strong attention to detail and error-proof documentation skills
- Flexibility to adapt to changing priorities and deadlines
- Ability to handle confidential information with discretion
- Experience with scheduling software (e.g., Calendly, Doodle) preferred
- Valid California driver's license may be required for occasional errands